Dispel your fear of document management

Why does the thought of implementing a document management solution scare many organizations?  The fear of losing control is apparently more unnerving that the thought of having to manually file and locate physical documents. Below are some common fears about document management and thoughts on how to overcome them:

• "Will our documents be secure?" Contrary to whatever you might think about the safety of digitally-stored information, storing your documents in a digital repository is many times more secure than keeping physical documents in file cabinets or drawers. Digital documents aren't susceptible to natural disasters like fires or floods, and it's much easier to ensure that only authorized personnel have access to these documents than it would be if they were simply kept in file cabinets. Document capture software has been used by numerous organizations that require secure processing and compliance with regulations such as HIPAA.  

• "Will the staff have trouble learning the new technology?" While there’s always a challenge bringing new technology to the workplace and training your employees to use a new system, the important thing to remember is that the new system will serve to make their jobs much easier in the long run. It might take awhile to get used to, but the end result will be worth it to everyone involved. Unlike some systems, iCapture from inFORM Decision’s tools are user-friendly, making training a much simpler task than you might imagine.

• "Will scanning all paper documents take too much time?" Whereas this might have been a valid concern with other products, automation has been significantly improved. With our advanced document capture and data extraction automation tools in iCapture, you can truly get your organization up and running with a document capture workflow in just a few hours. The Accelerated Classification Engine (ACE) makes it possible to classify never-before-seen documents and perform automatic data extraction in a matter of seconds. You don't have to worry about long set-up and process times.

• Will it cost too much?" Consider the total product cost including the inevitable long term costs against the benefits provided. iCapture is offered at an extremely competitive price point for top-of-the-line document capture software with advanced automation capabilities. And when you consider the savings your business will experience because of the improved processes, you will see that the benefits will far outweigh the cost. Consider that the average cost to process an invoice manually is $22.75, but if you switch to automated invoice processing, the average cost to process the invoice is about $3.40. Multiply the average savings per invoice of $19.35 times the number of invoices processed annually to estimate your annual savings for invoice processing alone. Imagine the savings your business could experience by implementing a solution in other departments.

Are you interested in investing in an advanced tool to help you face your fears of document management? iCapture is really the first step toward a better information management process. Contact us now to learn more about our document capture and data extraction solutions.

Our website: http://www.informdecisions.com/ - Phone numbers: (949) 709-5838 / (800) 858-5544

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