6 factors in choosing the right document capture software for your business

You’re considering employing a document capture to improve your business’s paper and work processes, but how do you choose a right capture system for your particular business from the myriad of products on the market. This post will help you make the correct decision.

1.      Know exactly what your business needs.

First of all, you should determine all the features, functions, and services that you use to run your business.  By defining the needs of your business, you then choose document capture software that meets your business’s demand.  Insure that the software can be easily integrated with your systems. Consider the compatibility with existing copiers and scanners. 

2.      Identify must-have features.

Evaluating capture software by listing areas where your business is struggling can help you eliminate pain points in your business.

Focus initially on eliminating any pain points and evaluate the capture software accordingly.

For example, if your business usually has to handle huge database, choose an advanced document capture solution that can offer you both fast and accurate capability of capturing documents like inFORM Decisions’ capture software - iCapture

3.      Find out which document capture systems that companies in your industry are using.

A company in the same industry usually have a lot in common with you business. Therefore, you can learn from their experience which system they chose and how they’ve managed the whole process so that you can narrow your choice.

4.      Research and meet with different vendors to compare

Make a short list of different kinds of document capture software and their vendors, have detailed conversations with them,  then make comparisons to choose the  one that best fits your needs.

You should always deal with companies who can install, train and support your system.

5.      Consider growth potential.

As your business grows, your document capture software must handle the increased demand.   Look for upgrade features that will help you expand your business and grow with you.

6.      Request a demo before making your final decision.

Trying the software first-hand through a demo will help you determine the right choice for your business. Only by truly using and applying the system to your business will you know whether that capture system is suitable for business.

To learn more about selecting the right document capture solution contact us at inFORM Decisions. Our website: www.informdecisions.com - Phone numbers: (949) 709-5838 / (800) 858-5544