From
admissions application, to high school or college transfer transcripts, SAT
scores, letters of recommendation, admissions essays and more, an academic
admissions office is constantly being inundated
with paperwork. Most of us may recall the effort it took to assemble
everything needed to apply to a college or university, but only those working
in higher education can truly understand what it's like to be on the receiving
side of so much information. All of
which has to be organized and reviewed. With the number of universities
competing for the same students, schools can't afford to waste time or
resources during the admissions process.
Spending valuable time sifting through documents and manually
organizing information costs a great deal of labor and can lead to missed
deadlines, and lost or incorrect information due to human error.
Most educational institutions already use an enterprise
content management system (ECM) or some type of repository for storing student
records. While these systems can greatly improve the process in an admissions
office, the difficulty lies in efficiently moving the manual documents
into the system. For that, you'll need an advanced document capture solution.
Regardless
of the repository used, iCapture can help you take control of
the admissions office. With the ability to connect to any scanning device and
provide seamless migration to over 60 ECM systems, iCapture
allows for true flexibility. It also permits you to leverage the hardware and
software you already use, and get the freedom that comes with choosing software
that has the ability to integrate with almost any system. No matter how your
needs change, your document capture product never needs to.
However
you receive your documents, you will need to utilize advanced capture to ensure
those documents are searchable after being digitally stored. With iCapture,
this process is easy, quick and affordable. iCapture combines the advanced capabilities
of mature document capture software with the simplicity of user-friendly
modules, allowing for easy, powerful capture that any employee can learn to
use.
Below
are some benefits that iCapture offers admissions offices:
· Easily convert imported digital
files or scanned documents into PDF files which are searchable
· Easily develop structures and
standards to name student records
· Documents will be classified
automatically and necessary data will be extracted to optimize search-ability
· Will access existing databases to perform
lookups and automate extraction
· Provide seamless migration of documents
to any of 60 ECM systems
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